A few reminders as you prepare for your meets:
MEET INFORMATION: Make sure the judges receive a complete schedule with directions to your meet site. It is critical that the judges receive this information or at least know the web address to find this information. Information should include report time, and all levels of athletes competing.
MEALS & LODGING-Please contact judges if your meet will require overnight travel. Rule of thumb is if the judges must leave their house before 6:00 AM or arrive home after 11 PM you should offer them a room.
For judges that live more than 50 miles one way from the meet site they should be offered a room for overnight meets. If they choose to go back and forth they should only charge mileage for one day. If you prefer for them to travel back and forth and not offer hotel rooms you should state that clearly in the meet information you send to them and understand they will charge round trip mileage for every day of the meet.
Rules and Policies have very basic guidelines for providing meals to judges. Meals should be provided as close to regular meal time as possible. Food should be healthy and varied (we love fresh fruit and veggie trays) it should not be concession style food and at least one meal should be hot (casseroles, soups, salads, deli style sandwiches, some form of protein for breakfasts, etc). If the schedule of your meet is such that meals cannot reasonably be provided at meal time a healthy snack may be in order to tide them over. It is acceptable to take it to their judging stations during the meet if that is necessary. It is also acceptable to pack meals to go home with the judges. Communication prior to meet day is essential to avoid misunderstandings. Judges with special dietary requirements will provide their own meals.
Thanks, and we wish you the best of luck for your meet!